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Smart Scheduler Automates 5,900+ Assignments for Dollar Tree’s National Store Network

How Dollar Tree, a national leading retailer, transformed workforce coordination with intelligent, location-aware scheduling technology, replacing fragmented spreadsheet systems.
17200

MANAGED RETAIL STORES

5900
AUTOMATED STAFF SCHEDULES
70
%
REDUCED ADMINISTRATIVE OVERHEAD

Platform Unification Paved The Way For Operational Visibility.

PROVEN RESULTS

A prominent national retailer, Dollar Tree, partnered with InAir to overhaul their staff allocation approach. The project centered on implementing a smart scheduling algorithm that analyzes key workforce variables—employee skills, geolocation, and availability—to optimize operations across their growing store network.

This initiative represented a critical shift from reactive to proactive workforce management, enabling the retailer to anticipate staffing needs while reducing administrative overhead. The solution was designed with scalability in mind to accommodate the company's ambitious expansion plans. 

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Scattered Systems Made Insights Hard To Trust.

CHALLENGE

Dollar Tree’s corporate office had outgrown their manual, spreadsheet-based approach to workforce management. Store Development staff and Regional Managers were being assigned to locations through disconnected processes that created operational problems and unnecessary costs.

Each region maintained separate scheduling spreadsheets, while corporate headquarters operated with a different system. This fragmentation made coordinated assignments difficult and undermined consistency across the organization.

  1. No Unified Platform For Tracking Large Events – Budgets, resources, and expenses created inefficiencies across global operations.
  2. Disconnected Enterprise Systems – Valuable insights lost between disconnected tools.
  3. Absence Of Real-Time Visibility Into Vendor Availability And Budgets – Made verification processes cumbersome and prone to errors.
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A Centralized Source Replace Spreadsheets And Silos.

SOLUTION

InAir collaborated with Dollar Tree to design and implement a transformative workforce management solution that addressed their scheduling challenges at scale. Our approach focused on creating a sustainable system that could grow alongside Dollar Tree's expanding retail footprint while significantly reducing the administrative burden on both corporate and regional management teams.


  1. Intelligent Allocation Algorithm – Developed a sophisticated matching system using employee skills, location, and availability.
  2. Centralized Management Platform – Created a unified Airtable system replacing all disconnected regional spreadsheets.
  3. Geolocation Optimization – Implemented mapping tools to minimize travel time and maximize efficiency.
  4. Intuitive Visualization Interface – Designed user-friendly dashboards for both corporate and regional leadership.

Cross-Team Clarity Improved Decision, Planning, and Performance.

RESULT

InAir designed and engineered a comprehensive Scheduling Operations Management System in Airtable that transformed the Dollar Tree’s workforce allocation approach across their network of stores. The advanced team resource allocation tool intelligently assigns staff members based on critical factors—geolocation, specific store needs, employee skill sets, and availability—creating optimal schedules across the entire network.

Custom Airtable interfaces provide intuitive visualization of scheduling projects and employee assignments, making complex workforce data accessible to all. The solution created collaboration between corporate leadership and regional teams, with all parties now working from a single source of truth and maintaining real-time visibility into operations nationwide.

  1. Comprehensive Management System – Built a Scheduling Operations Management System in Airtable that dramatically streamlined the assignment process.
  2. Advanced Resource Intelligence – Developed team allocation tool using geolocation, need, skill-set, and availability, ensuring optimal staff-store matching.
  3. Unified Collaboration Platform – Created a single system enabling seamless interaction between corporate headquarters and regional managers.
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“InAir provided an excellent service for our unique Airtable needs. They helped us build automations and custom scripts to more effectively manage our internal processes, which they're very experienced and skillful with. We would happily work with InAir again”.

Anne he
Anne He
Game Producer | Riot Games

“Sergio and the team at InAir are everything you can ask for in your Airtable partners - responsive, engaged, supportive, and extremely skilled. The entire spectrum of experience - intro call, context, implementation, etc - has been nothing short of exceptional. For anyone who is looking to optimize/scale/improve upon an existing or build a new base, InAir is THAT partner”.

Kenny Kwon
Kenny Kwon
Project Manager | Teladoc Health

“I've worked with Dan and his team for several years and for multiple clients. The team at InAir has been instrumental in helping us configure Airtable bases for editorial projects, customize workflows, and create helpful automations to tools like Slack and Asana”.

Derek Korte
Derek Korte
Director of Editorial Operations | Message Lab
Proven Results
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REAL CHALLENGES. REAL SOLUTIONS. REAL RESULTS.