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Teachstone Achieves 4X Growth Managing 2,000 Auditors Through Centralized Data Platform

Teachstone unifies educational assessment through a centralized platform managing 2,000 auditors and providing 100% visibility across classroom observations.
4

GROWTH EXPECTATIONS THROUGH NEW SYSTEMS

2000
CLASSROOM AUDITORS USING RESOURCE ALLOCATION SYSTEM
100
%
CENTRALIZED DATA PLATFORM

Airtable Became The Core System Powering Large-Scale Educational Delivery.

PROJECT OVERVIEW

Teachstone, a leading educational development company, engaged with InAir to build a comprehensive “Scheduling and Resource Allocation Tool” with Airtable as the central information system. This specialized platform was designed to manage schools, classrooms, and over 2,000 auditors nationwide.

The solution included a mobile app portal seamlessly connected to Airtable, providing field personnel with essential tools while conducting observations. The implementation featured custom integrations with Google Maps for advanced geolocation capabilities, enabling precise analysis of travel distances to optimize auditor assignments and resource allocation.

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Disparate Tools Made National Program Coordination Unreliable.

CHALLENGE

Teachstone was experiencing significant operational constraints as their network of classroom observations expanded rapidly across the nation. Their existing system, built on Google Sheets and custom scripts, could no longer support their ambitious growth trajectory.

Without a unified platform for coordinating auditors, schools, and classrooms, they faced mounting inefficiencies that threatened to undermine their mission of conducting research-based classroom observations.

  1. Manual Scheduling Processes – Time-consuming coordination of auditors across multiple locations created bottlenecks in operations.
  2. Disconnected Data Management – Critical information scattered across various spreadsheets led to inconsistent reporting and decision-making.
  3. Limited Field Accessibility – Auditors lacked mobile tools to access and update information while conducting on-site classroom observations.
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Custom Architecture Unified Data, Workflows, And Reporting.

SOLUTION

InAir partnered with Teachstone to design and implement a sophisticated Project and Resource Allocation system in Airtable. At the core of this solution was a complex algorithm that analyzed over 10 data points to ensure optimal resource allocation for classroom observations.
  1. Centralized Information System – Comprehensive Airtable platform to manage all schools, classrooms, and auditors in one unified database.
  2. Advanced Allocation Algorithm – Custom logic analyzing 10+ data points to match auditors with appropriate classroom assignments.
  3. Mobile Field Application – Seamless app integration giving auditors on-the-go access to profiles, schedules, and task management.
  4. Geolocation Capabilities – Google Maps integration for distance analysis and travel optimization between observation sites.

Centralized Visibility Sharpened Execution At Every Level.

RESULT

The tailored Airtable solution transformed Teachstone's operations, creating a scalable system capable of supporting 4X growth while efficiently managing 2,000 classroom auditors nationwide. By centralizing 100% of school management data, the platform eliminated information silos and streamlined workflows, allowing Teachstone to advance their educational quality mission with greater efficiency and reach.



4X Growth Expectations - Scalable architecture supporting quadrupled capacity without additional administrative overhead.

2,000 Classroom Auditors Managed - Efficient scheduling system eliminating resource conflicts across nationwide auditor network.

100% Centralized School Management - Complete data unification eliminating information silos and enabling enhanced reporting capabilities

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“InAir provided an excellent service for our unique Airtable needs. They helped us build automations and custom scripts to more effectively manage our internal processes, which they're very experienced and skillful with. We would happily work with InAir again”.

Anne he
Anne He
Game Producer | Riot Games

“Sergio and the team at InAir are everything you can ask for in your Airtable partners - responsive, engaged, supportive, and extremely skilled. The entire spectrum of experience - intro call, context, implementation, etc - has been nothing short of exceptional. For anyone who is looking to optimize/scale/improve upon an existing or build a new base, InAir is THAT partner”.

Kenny Kwon
Kenny Kwon
Project Manager | Teladoc Health

“I've worked with Dan and his team for several years and for multiple clients. The team at InAir has been instrumental in helping us configure Airtable bases for editorial projects, customize workflows, and create helpful automations to tools like Slack and Asana”.

Derek Korte
Derek Korte
Director of Editorial Operations | Message Lab
Proven Results
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